Jan 25, 2020 WinRAR – Best Rar File Extractor. WinRAR is another utility tool used by several people. It is recommended for compressing multimedia files as it automatically selects the best compression. Nov 27, 2018 Navigate to File Import Outlook for Mac archive file choose the file. File will be displayed in the list of folders. If all items are in place, you may empty the Archive folder. Outlook 2016 for Mac. Important: Archive button is available only on Exchange 2016. To start using local Mac archiving, you would need to create the Archive folder.
Ashwani Tiwari | Modified: 2018-07-03T08:23:50+00:00 | News|
“I am searching for the OLM file in Mac system but I am not able to find that. I do not know what is the exact location of that file. Please tell me what is the exact path where OLM files are located on Mac.”
There are many users who want to know Mac Outlook 2016 archive location or OLM files in Mac system. But they are unaware of the fact that OLM file is created when the user creates an archive in Mac Outlook 2016 and 2011. To get the OLM file, first, the user has to Archive Email in Outlook 2016 & 2011 for Mac. Therefore, in the section given below, we are going to discuss how to archive email in Mac Outlook 2016 and 2011.
How to Create Archive in Outlook 2016 & 2011 for Mac with Inbuilt Outlook Mac ArchiveBest Email Archive Software For Mac Windows
To Archive Email in Outlook 2016 & 2011 for Mac, the user has to follow the different steps. When the user archive Mac Outlook data then the file created is known as an OLM file. The user can easily find mac Outlook 2016 archive location & create OLM file by following the steps given below.
1. Create Outlook Mac Archive ( OLM ) File in Outlook 2016
1. First of all, you have to open your Mac system and then choose Finder from the item menu given below
2. Then from the list of applications, you have to open Microsoft Outlook 2016
3. After that, from the top menu, you have to choose the Tools option
4. Then, click on Export button to create archive in Outlook 2016 Mac.
5. Now, Export to Archive File (.olm) dialog box will appear. Here, you have to select the items such as mail, calendar, contacts, tasks etc. which you want to export and then click on the Continue button to begin the process to Archive Email in Outlook 2016 & 2011 for Mac
6. Now, you have to select the destination location or folder where you want to save the archive OLM file and then click on the Save button
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7. After that, you will notice that the export process begins
8. Once the exporting process is completed successfully, click on the Finish button
9. Now, you have to navigate to the destination folder where the files are saved. Double-click the destination folder to preview the archive OLM file
2. Create Outlook Mac Archive OLM File in Outlook 2011
1. First, you have to open Microsoft Outlook on your Mac machine
2. Now, in the top menu, go to File and then select the Export option to Archive Email in Outlook 2011 for Mac
3. After that, the Export dialog box will appear. Here, you have to select Outlook for Mac Data File (.olm) to create archive in Outlook 2011 and then select the items such as emails, tasks, contacts, notes etc. which you want to archive. Click on the right arrow to continue
4. Now, you will be asked to Delete After Exporting? Select No, do not delete items and then click on the right arrow to continue
5. Select the destination location or folder where you want to save archive OLM file
6. Then, click on the Save button
7. After that, process will begin to Archive Email in Outlook 2011 for Mac
8. Once the export process is completed, click on the Done button
9. Now, navigate to the location where you saved your archive OLM file
Mac Outlook 2016 & 2011 Archive location?
the users have the misconception that OLM file is automatically created and saved somewhere in the system. But, when the user Archive Email in Outlook 2016 & 2011 for Mac then OLM file is created. Therefore, to access OLM file, the user has to archive Mac Outlook 2011 and 2016 data then he/she can access the OLM file. In the above section, we have explained a step by step process using which the user can easily create the archive in Mac Outlook 2016 and 2011 in a hassle-free way.
Frequently Asked Questions
1. ‘Archive button missing’
Answer: If the email is set up via POP protocol then archive button would not show up. To fix it make sure that you configure the account into Outlook for Mac via Exchange or IMAP, instead of POP.
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2. ‘First time using the Archive’
Answer: If you are using the Archive for the first time then you will get a prompt:
You have to select one option either Choose Another Folder or Continue
Continue: If you select this option then a new folder will appear in your folder list for that email account. The folder is called Archive for Outlook.com, Google, Office 365, iCloud, and Yahoo! Accounts. For Gmail, the archive folder is called All Mail.
Choose Another Folder: The option lets you select any of the existing folders for the archive.
3. ‘Not able to find the location of OLM file in Mac system’
Answer: When the user create archive in Outlook 2016 or 2011 , an OLM file is created. mac Outlook 2016 archive location is the file location, you set while saving Archive file ( OLM file).
4. ‘Cannot Export database to OLM’
Answer: To resolve this issue you can repair your Main Identity or you can use SysTools OLK Converter.
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Many of us think that Archiving is an unnecessary step when it comes to our emails. Most of our colleagues here at AppleToolBox do not even do it. They prefer to leave their incoming emails in their inbox and use “Mark as Read” and other flags to indicate actions that need to be performed on incoming emails. The most common response to not archiving that we have heard is “I keep my emails in my inbox so that I can easily find them”.
Archiving emails make it easy to manage your time as well as provide some structure. When you archive the emails that you are finished with, you are left with a clean inbox that has the mails that merit your attention. Clutter Free! No more loosing important emails. In this post we will show you a step by step guide that you can use to set up your archive mailbox and also automatically archive your mails.
Step – 1. Open your Mail application and click on Mailbox > New Mailbox
Step – 2 Designate a name for the new mailbox and choose a location from the dropdown. We suggest that you use “On my Mac” as the location and name it appropriately. We will use ATB_Archive as the folder name in this example.
Step – 3 Once you have set this up, the mailbox is available to you on the left side much like any other mailbox and you can drag and drop your emails manually once you are done with them.
Step – 4 Now comes the fun part of automating the archival process using Rules. Its pretty simple once you get the hang of it.
Step – 5 Click on Mail > Preferences. Click on Rules and choose Add rule
Step –6 Designate the mailbox folder to the one that you created in step 2.
Step – 6 Name the Rule in the description box and add conditions. You can add conditions such as email older than two weeks. Press the + button to add more conditions. You can get pretty specific here such as “All emails from sender x or sender y” is not archived. Save your rules.
Step – 7 Test it out and you are done. As soon as the emails in your inbox meet the rules that you have set up, your Mail will automatically move them out of your inbox into the local archive folder that you set up.
Sometimes, it’s the simple things that make us more productive. If you have ever opened your inbox and felt that you needed a drink, you are not alone. Please test the auto-archiving feature out and check it for yourself !
Welcome to Clutter free inbox days!
Obsessed with tech since the early arrival of A/UX on Apple, Sudz (SK) is responsible for the editorial direction of AppleToolBox. He is based out of Los Angeles, CA.
Sudz specializes in covering all things macOS, having reviewed dozens of OS X and macOS developments over the years.
In a former life, Sudz worked helping Fortune 100 companies with their technology and business transformation aspirations.
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